When it comes to email marketing, keeping a clean and secure email list is highly important to safeguard yourself from fraud and spam emails. With that, the question of how to check valid email address arises in every user’s mind. We are here with this article to clear out all your doubts and concerns regarding email validation.
Let’s start by simply understanding what email validation is and why is it important.
What is Email Validation?
If we simplify the definition of what email validation is, it means to check the validity and authenticity of an email address. To all the users who are concerned about how to check valid email addresses, email validation is the answer. In the process of verifying an email address, it is thoroughly checked if the email address is properly formatted or not, or if the email address is accurate for receiving emails. The process of email validation is important and plays a major role in the maintenance of a clean email list, and preventing any issue related to email deliverability.
If we talk about the methods to check the authenticity of email addresses, Email Validation, and Email Verification might look and sound similar to the users. Let’s take a look at the two processes to understand the similarities and differences between the two.
Email Validation is the process of checking if an email address is correct syntactically and well formatted. It also checks if the email address has valid domains. Email validation majorly focuses on checking if the email addresses are technically correct or not. On the other hand, Email Verification helps to confirm whether an email address is valid and active for receiving emails. Verification ensures the email address exists and can be used to communicate.
What Are Invalid Email Addresses & How to Check Valid Email Address?
Considering the type of email addresses one might encounter, there are fraud emails, spam, incorrect email addresses, and invalid email addresses. All these emails somehow affect the email lists of the users. If we simplify the invalid email addresses in a more clear way, these email addresses do not meet the criteria set for the email formats. There might be spelling mistakes or issues in the domain of the provided email address.
Let’s take a look at some examples of invalid email addresses and figure out the difference between valid and invalid email addresses.
Examples of Valid and Invalid Email Address
Many factors can make an email invalid. We will look at the examples now to learn about how to check valid email address in an email list and also the situations where an email is invalid.
- Email Addresses with Incorrect Formats or Syntax Errors
If the email address in the email list has spelling mistakes or is not in the proper email format, that might make the email address invalid.
Example: Spelling Issues in Email Address
Valid Email – John@address.com
Invalid Email – Jonh@address.com (the username spelling is incorrect)
Syntactical Error in Email Address
Valid Email – John@address.com
Invalid Email – John@.addresscom (the syntax is incorrect)
- Email Addresses That Do Not Exist
Invalid emails also include addresses that are non-existent. The emails also go out of existence if there are any mistakes in the spelling or in case someone gives a random email address that does not exist in reality.
- Inactive Email Addresses
There are many email addresses that are not active or got deleted but were not updated or removed from the email lists. These invalid emails can also create challenges in email marketing and raise further concerns for users on how to check valid email address.
- Temporary or Disposable Email Addresses
Over the internet, there are many websites and tools that create disposable email addresses or emails for one-time use only. These email addresses become invalid after a while.
Example: John@tempmail.com (invalid domain name)
- Email Addresses With Incorrect or Invalid Domains
Except for the spelling mistakes, one of the major reasons for email addresses turning invalid is the incorrect domain or fake domain. If the user has used an invalid domain in their email address, the email address will become invalid.
Example: John@fakedomain.com (fake domain name)
Why Is It Important to Check Email Addresses?
There are many benefits of email validation as they help with numerous things regarding email lists and email deliverability. We will take a look at the reasons now as to what makes it important to verify the email addresses.
For Improved Deliverability of Email Addresses: By validating the email addresses, a user can confirm if the email addresses present in their email lists are accurate or not. Additionally, it answers the question of how to check valid email address and if they can be used for communication or not. This helps the users to ensure email authenticity and also improves the deliverability of the email addresses.
Minimized Bounce Rates: With spam or fraudulent email addresses, the risk of bounce rates also increases. To reduce these bounce rates, email validation plays an important role.
Safeguards from Frauds: If we talk about how to check valid email address, and how it helps, email validation helps with protecting and saving email lists from frauds. All the inactive, duplicate, and disposable email addresses are filtered out during email validation.
Helps in Maintaining Clean Email List: Email Validation as well as Email Verification, both these methods help users to keep their email lists clean and safe from any kind of spam emails or fraud. Regular verification and validation help the users in the maintenance of the email lists.
Protects from Spam Traps: Spam traps can be defined as email addresses that are specially designed for the identification of spam email addresses. Email validation helps you to avoid these spam traps by identifying these emails.
Solution to How to Check Valid Email Address
There are multiple ways that can help the users verify and validate the email addresses more efficiently. These methods are quite simple and easy to follow. Let’s take a look at these methods one by one to understand how they work. We will also discuss the functioning of these methods to simplify it for users to understand. Starting with the first method.
Method – 1 Send An Email to Verify the Email Address
This method helps to verify the email address in the easiest way. This can be considered one of the simplest ways to check a valid email address. With the help of a test email, you can easily check if the email address can be used for communication or not.
To resolve the issue of how to check valid email address and follow up with this method, all you have to do is to send an email with any message like “Hi, just needed to make sure this is a valid email. Please revert if you are reading this.”
Or any other message as per your wishes.
If the email address is invalid the email will bounce back. In case of invalid emails, you may encounter error messages like “message not sent” or “address not found”. This method can be of great help if your email list is small, and does not have a huge number of email addresses. For new start-up businesses, this method can work well for email validation.
Method – 2 Check The Email Address Syntax
As we discussed earlier, one of the major reasons for email invalidation was the syntax issues in the email addresses. To resolve that issue, you can check if the email address has any syntax errors or any issues with the format. This can help you to understand the cause of invalid email addresses and resolve the issue of how to check valid email address in an email list.
There are certain rules for a valid email address. These rules are as follows:
- Incorrect name or spelling mistake in the email address.
- Invalid or incorrect domain name. A user might add extra letters in the domain name or might remove the last letters.
- Incorrect use of special characters like underscore( _ ), full stops(.), or attherate (@).
- Use all uppercase letters or lowercase while entering the email address.
- Using a domain name that is fake or does not exist.
All these are some factors to keep in mind while checking for a valid email address. Verifying the email addresses using the rules and formats will help you to more easily filter out the invalid email addresses.
Professional Solution to Check Valid Email Address
There are many situations where it becomes difficult to validate email addresses because it takes multiple steps for different types of verifications. To resolve that issue, and help the users easily carry out the email verification process, the solution we recommend is using the Verifyd.app.
With the help of this solution, you can get the email validation completed more professionally all in a single place with complete accuracy.
Method – 3 Domain Name System Verification
The Domain Name System (DNS) and domain verification also play an important role in email validation. The domain of an email tells if the email address can receive emails or not. To verify the domain of an email address, first check if the domain name resolves to an authentic website. For better deliverability of email addresses, it is required to check the domain authenticity and ensure that the domain exists and is active.
Method – 4 Check the Email Address on Google
This method majorly helps the users with their concerns of how to check valid email address because most of the people have their email addresses saved on Google. There are various reasons for the same, but the major reason is that most of the users have their websites or social media accounts indexed on Google, which majorly helps the users with verifying the email addresses.
Conclusion
Through this article, we have tried to understand what email validation is and how to check valid email address. We have also learned why email validation is so important for email marketing. Furthermore, we discussed the difference between email verification and validation to make it easier for the users to understand. Additionally, we have provided the methods that can be used for efficient email validation.
